Etiquette for virtual meetings
Virtual meetings have become an essential part of how businesses run. They’re an easy and cost-effective way to align multiple offices, keep remote employees engaged, work with clients and vendors, and basically get stuff done.
While virtual meetings are likely part of your daily work routine, it’s easy to fall victim to some major meeting faux pas. That’s right if you have an online meeting from home, and your webcam displays your unmade bed with your Star Wars sheets, that’s a problem.
To help you keep your meetings productive and professional follow these seven simple etiquette rules and tips:
Whether you’re diligently taking notes like the model employee you are or sneakily chatting with your work bestie about where to go for happy hour, the sound of your typing is distracting. It’s not only distracting everyone else in the meeting (because your laptop’s internal microphone is inches away from your keyboard), it’s also preventing you from devoting your full attention to the meeting. So either uses a headset or pick up your notebook and pen to take meeting notes.
Side note: Some research shows you actually retain more information if you take notes by hand versus typing them. Writing your notes forces you to process and condense the information rather than typing everything you hear word for word. So really, writing your notes is better for everyone!
So take a minute to throw on a clean shirt and brush your hair. The best part of actually getting ready is that you’ll feel more focused to take on the virtual meeting.
Adjust your work set up so that you face a window or are exposed to plenty of light. And make sure your background is professional and work appropriate. This means:
You should also remove any noisy distractions. While kids and pets may be adorable and you love them to pieces, your co-workers won’t like having to talk over a screaming child or barking dog.
If you’re working in an open-office layout, a noisy cafe, or anywhere that has a lot of background noise, make sure to keep your microphone muted when you’re not speaking so it gives other participants the ability to chime in and share their thoughts without distraction.
Secondly, don’t be afraid to speak loudly during a virtual meeting. Your team will appreciate being able to hear you without having to strain their ears. Keep in mind if your team is in a conference room, that means they are all sitting around a single phone speaker or crowded around a laptop. It doesn’t hurt to invest in a good microphone set up to help ensure you are heard during virtual meetings.
If you have any tips or have witnessed any virtual meeting mishaps, please share in the comments below!
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